Privacy Policy

Last Updated: June 16, 2025

Welcome to Azlo.pro (the "Website"), operated by christian.nielsen@azlo.pro. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you visit our Website, especially when you use our contact form. We are committed to protecting your privacy and handling your data in an open and transparent manner, in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679.

1. Who We Are (Data Controller)

The data controller responsible for your personal data collected through this Website is:

• Name: Azlo Pro
• Email: christian.nielsen@azlo.pro
• Website: Azlo.pro
• Address: [Your Physical Address, e.g., Aarhus C, 8000, Denmark] - *Self-correction: Added placeholder for physical address for better compliance.*

2. Data We Collect and Why We Collect It (Purpose & Legal Basis)

We collect and process personal data for the following purposes and under the following legal bases:

2.1. Contact Form Submissions

• Types of Data: When you use our contact form, we collect your name, email address, project type, and your message (which may contain other personal details you choose to provide). We also collect a reCAPTCHA token to verify you are not a bot.
• Purpose: To respond to your inquiries, provide information about our services, and discuss potential projects.
• Legal Basis (GDPR Art. 6(1)(a)): Your explicit consent, which you provide by ticking the consent checkbox before submitting the form. You have the right to withdraw this consent at any time (see Section 6).
• Data Processors Involved:
  • **AWS Lambda:** Our contact form data is sent to an AWS Lambda function for initial processing and sending to our email.
  • **AWS SNS (Simple Notification Service):** Used by the Lambda function to send the form content securely to our internal email.
  • **Our Email Service Provider:** The service we use to receive and manage emails (e.g., Gmail, Outlook, etc.).
  • **Google reCAPTCHA Enterprise:** Used for spam and bot prevention. Your interaction data is collected by Google for this purpose. Please refer to Google's Privacy Policy.

2.2. Website Analytics (Google Analytics)

• Types of Data: We use Google Analytics to collect anonymous information about how visitors use our Website. This includes IP addresses (anonymized), browser type, operating system, referral source, pages visited, time spent on pages, and click paths. This data helps us understand website traffic and improve user experience.
• Purpose: To analyze website performance, identify areas for improvement, and understand user behavior.
• Legal Basis (GDPR Art. 6(1)(f)): Our legitimate interest in understanding and improving our Website. We have implemented IP anonymization and other privacy-enhancing settings where possible. If we implement granular cookie consent, the legal basis for non-essential cookies would shift to consent.
• Data Processors Involved: Google LLC. Please refer to Google's Privacy Policy.

2.3. Log Data

• Types of Data: Like most websites, our servers automatically collect certain information when you access our Website. This "log data" may include your IP address, browser type, operating system, referring pages, pages visited, and the dates/times of your visit. This data is generally anonymized or pseudonymized.
• Purpose: For security purposes (e.g., detecting and preventing fraudulent activity), debugging, and website maintenance.
• Legal Basis (GDPR Art. 6(1)(f)): Our legitimate interest in ensuring the security and functionality of our Website.

3. How We Use Your Data

We use the data collected for the following purposes:

• To respond to your specific inquiries and provide the requested services.
• To send you relevant communications if you have consented to receive them (e.g., project updates, if applicable).
• To maintain and improve the security and functionality of our Website.
• To analyze and understand how our Website is used to enhance user experience and service offerings.
• To comply with legal obligations.

4. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

• Contact Form Submissions: We retain contact form data for a period of **12 months** after the last communication, unless a project agreement is established, in which case data will be retained for the duration of the project plus **5 years** for legal and accounting purposes.
• Google Analytics Data: Data retention settings for Google Analytics are configured to **26 months** before automatic deletion.
• Log Data: Server logs are typically retained for **30-90 days**.

Once the retention period expires, your personal data will be securely deleted or anonymized.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. This includes, but is not limited to, encryption, secure data transmission (SSL/TLS), access controls, and regular security reviews of our systems (e.g., AWS environment).

6. Your Data Protection Rights (GDPR Rights)

Under the GDPR, you have the following rights regarding your personal data:

• The Right to Access (Art. 15 GDPR): You have the right to request copies of your personal data.
• The Right to Rectification (Art. 16 GDPR): You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The Right to Erasure (Art. 17 GDPR): You have the right to request that we erase your personal data, under certain conditions.
• The Right to Restrict Processing (Art. 18 GDPR): You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The Right to Object to Processing (Art. 21 GDPR): You have the right to object to our processing of your personal data, under certain conditions (e.g., for direct marketing).
• The Right to Data Portability (Art. 20 GDPR): You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The Right to Withdraw Consent (Art. 7(3) GDPR): Where our legal basis for processing is your consent, you have the right to withdraw that consent at any time. This withdrawal will not affect the lawfulness of processing based on consent before its withdrawal.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us at:

Email: christian.nielsen@azlo.pro

Or use our contact form, clearly stating your request. - *Self-correction: Updated link to match the #contact anchor on your main page.*

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10. Our Use of Cookies and Similar Technologies

Our Website uses "cookies" and similar technologies (like web beacons, pixels, etc.) to enhance your Browse experience, provide analytics, and ensure the proper functioning of certain features. A cookie is a small text file that is placed on your device (computer, tablet, smartphone) when you visit a website.

10.1. Types of Cookies We Use

We use the following categories of cookies on our Website:

Strictly Necessary Cookies (Essential Cookies)

• Purpose: These cookies are essential for the operation of our Website and enable you to navigate around and use its features. Without these cookies, services like accessing secure areas cannot be provided.
• Examples: Session cookies for maintaining your login state (if applicable), security cookies (like those related to reCAPTCHA to ensure legitimate user interaction).
• Your Control: You cannot opt-out of these cookies as they are fundamental for the website's operation.
• Processor: Azlo Pro, Google (for reCAPTCHA functionality).

Analytical/Performance Cookies

• Purpose: These cookies collect information about how visitors use our Website, such as which pages are visited most often, and if they get error messages from web pages. This helps us to improve how our Website works.
• Examples: Google Analytics cookies (e.g., `_ga`, `_gid`, `_gat_UA-XXXXXX-Y`).
• Your Control: We currently use these cookies based on our **legitimate interest** in understanding and improving our website. However, please be aware that future updates might introduce a **cookie consent banner** to provide more granular control and explicit opt-in/opt-out for non-essential cookies, aligning with evolving privacy standards.
• Processor: Google LLC (Google Analytics).

Functionality Cookies

• Purpose: These cookies allow our Website to remember choices you make (such as your language preference or region) and provide enhanced, more personal features. They may also be used to provide services you have requested.
• Examples: [If you have any, e.g., remembering form inputs, video player settings]. Currently, we aim to minimize the use of these beyond essential functionalities.
• Your Control: We currently aim to minimize the use of non-essential functionality cookies. If implemented, their use would be based on **your consent**.
• Processor: Azlo Pro / Third-party services providing specific features.

Targeting/Advertising Cookies

• Purpose: We currently do not use targeting/advertising cookies on this Website.
• Examples: N/A
• Your Control: N/A
• Processor: N/A

10.2. Managing Your Cookie Preferences

You can typically disable or block cookies by adjusting the settings in your web browser. However, please note that blocking all cookies (including essential ones) may affect the functionality of our Website.

For more information on how to control cookies, you can consult your browser's help documentation or visit websites like www.allaboutcookies.org or www.youronlinechoices.eu.

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7. Complaints

If you believe that our processing of your personal data infringes data protection laws, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or the place of the alleged infringement. In Denmark, the relevant supervisory authority is:

• Datatilsynet (Danish Data Protection Agency)
• Address: Carl Jacobsens Vej 35, 2500 Valby, Denmark
• Website: www.datatilsynet.dk

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page with a revised "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy or our data processing practices, please contact us:

• By Email: christian.nielsen@azlo.pro
• Via our Website: Contact Page - *Self-correction: Updated link to match the #contact anchor on your main page.*